Receptionist/Administrative Assistant
Position Type:
Part-time
Experience:
1
Salary Range:
$25.00 - $30.00 Hourly
Headquartered in Midtown, NY and launched in 1988, We are a leading national provider of housing services. Currently, Our companies offer worldwide corporate housing, national destination services, furniture rental, property management, and real estate services as well as cleaning and concierge services. Today, the company is among the fastest growing private companies in the Puget Sound region, according to the Puget Sound Business Journal. We have been recognized as a Best Company to Work For by New York State CEO Magazine. We are growing and has an immediate opening for a full time Receptionist/Administrative Assistant. This position is responsible for providing outstanding phone and in-person customer service to our guest, customers and employees and providing administrative support to the Senior Management team. Primary
Responsibilities:Receptionist:o Professionally answers each phone line, screening the caller and forward to the appropriate person/department.o Professionally greet and direct walk in visitors.o Processes daily incoming mail and sort for company-wide distribution and processes outgoing mail, including taking to drop box/post office if necessary. o Receives all UPS, Fed-Ex, USPS deliveries and distributes to the addressee.o Manage postage meter.o Facilitate company office supply inventory/ordering.o Act as point person for building maintenance. Senior Management Team Administrative Assistanto Monthly client reporting, including trend/industry reporting.o Monthly Board of Director reporting for CEO.o Expense reporting for all Senior Managers.o Service Survey Score data and reporting.o Arrange and book company travel, including conference registrations.o Plan and orchestrate company meetings and events.o Facilitate client/employee cards and gifts.o Assist the Human Resources Department with recruiting efforts, data entry and filing.o Assist with processing incoming utility bills.o Assist with vendor billing.o Facilitate the Bucks program.o Manage the Executive Inbox.o Manage and process certificates.o Liaison for Corporate Housing President. o Various research/department projects. Knowledge, Skills and
Qualifications: o Must be able to maintain 100% confidentiality at all times.o Must be organized, self-motivated, detail oriented person who can work in a fast paced front desk environment while multitasking.o Must have excellent customer service skills, possess interpersonal and human relation skills and consistently model those behaviors.o Must have the ability to get along well with co-workers and above all maintains a positive attitude.o Must have excellent telephone skills.o Prior reception experience, with previous multi-line phone system experience desired.o Prior experience as an Administrative Assistant for a team of Senior Managers. Education, Training and Certification:o Advanced skill/knowledge of MS Office products including experience with scheduling meetings using MS Office Outlook.o Requires an AA Degree in Business or equivalent experience. We have a competitive benefits package, which includes, paid group medical, paid dental and vision. We also offer a rich 401k plan with match. Our employee owned and has an employee stock ownership program (ESOP). We are an Equal Opportunity and Drug Free Employer.Estimated Salary: $20 to $28 per hour based on qualifications.
Part-time
Experience:
1
Salary Range:
$25.00 - $30.00 Hourly
Headquartered in Midtown, NY and launched in 1988, We are a leading national provider of housing services. Currently, Our companies offer worldwide corporate housing, national destination services, furniture rental, property management, and real estate services as well as cleaning and concierge services. Today, the company is among the fastest growing private companies in the Puget Sound region, according to the Puget Sound Business Journal. We have been recognized as a Best Company to Work For by New York State CEO Magazine. We are growing and has an immediate opening for a full time Receptionist/Administrative Assistant. This position is responsible for providing outstanding phone and in-person customer service to our guest, customers and employees and providing administrative support to the Senior Management team. Primary
Responsibilities:Receptionist:o Professionally answers each phone line, screening the caller and forward to the appropriate person/department.o Professionally greet and direct walk in visitors.o Processes daily incoming mail and sort for company-wide distribution and processes outgoing mail, including taking to drop box/post office if necessary. o Receives all UPS, Fed-Ex, USPS deliveries and distributes to the addressee.o Manage postage meter.o Facilitate company office supply inventory/ordering.o Act as point person for building maintenance. Senior Management Team Administrative Assistanto Monthly client reporting, including trend/industry reporting.o Monthly Board of Director reporting for CEO.o Expense reporting for all Senior Managers.o Service Survey Score data and reporting.o Arrange and book company travel, including conference registrations.o Plan and orchestrate company meetings and events.o Facilitate client/employee cards and gifts.o Assist the Human Resources Department with recruiting efforts, data entry and filing.o Assist with processing incoming utility bills.o Assist with vendor billing.o Facilitate the Bucks program.o Manage the Executive Inbox.o Manage and process certificates.o Liaison for Corporate Housing President. o Various research/department projects. Knowledge, Skills and
Qualifications: o Must be able to maintain 100% confidentiality at all times.o Must be organized, self-motivated, detail oriented person who can work in a fast paced front desk environment while multitasking.o Must have excellent customer service skills, possess interpersonal and human relation skills and consistently model those behaviors.o Must have the ability to get along well with co-workers and above all maintains a positive attitude.o Must have excellent telephone skills.o Prior reception experience, with previous multi-line phone system experience desired.o Prior experience as an Administrative Assistant for a team of Senior Managers. Education, Training and Certification:o Advanced skill/knowledge of MS Office products including experience with scheduling meetings using MS Office Outlook.o Requires an AA Degree in Business or equivalent experience. We have a competitive benefits package, which includes, paid group medical, paid dental and vision. We also offer a rich 401k plan with match. Our employee owned and has an employee stock ownership program (ESOP). We are an Equal Opportunity and Drug Free Employer.Estimated Salary: $20 to $28 per hour based on qualifications.
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